# AI Business Operator — User Guide

AI operations software for businesses. Developed by AELAMA Technologies.

## What is this software?
An AI operating layer for your business — not a chatbot. You give a goal, the AI reads your business information, makes a plan, asks your approval for anything risky, does the work and leaves a receipt for every action (Receipts & Audit page).

Each business has its own private space. No other business can see your information.

## Getting started
1. Open the website and press **Start free trial** (or **Sign in** if you already have an account).
2. Sign up with your email and password, or with Google.
3. Fill in your business name, industry and currency. Example data is added so you can try every page.
4. Every new business gets a free trial that starts the day the business is set up.

Keep **Remember me on this device** ticked to stay signed in. Untick it on shared computers.

## Install it as an app
- **Android / Chrome / Edge:** press **Install app** in the menu, or use the browser menu → *Install app*.
- **iPhone / iPad:** open in Safari → Share → *Add to Home Screen*.
- Works on phones, tablets and computers. Once opened, pages also open when the internet is slow or missing.

## Languages
The public website is in English, Urdu, Arabic, Spanish, French and German. Use the language switch at the top or bottom of the page. Prices can be shown in your local currency on the Pricing page.

## Your daily routine
1. Open **Command Center** — today's priorities, key numbers, waiting approvals and recent actions.
2. Check **Approvals** and **Alerts** (the numbers in the menu show how many are waiting).

## Main pages
| Page | What you do there |
|---|---|
| Command Center | Today's priorities and key numbers |
| AI Operator | Give the AI a goal and watch each step |
| Approvals | Approve or reject risky actions (they expire after 30 minutes) |
| Goals & Tasks | Goals, progress and tasks |
| Alerts | Warnings — press Resolve when dealt with |
| Business Data | Products, orders, customers, suppliers, expenses |
| Sales Pipeline | Leads, deals, quotes and forecast (prices come from your product list) |
| Marketing | Audiences, campaigns, offers and results |
| Supply Chain | Stock forecasts, low stock and reorder suggestions |
| Financial Operations | Invoices, payments, budgets and cash flow |
| Customer Inbox | Customer messages and replies (consent rules and daily limits apply) |
| Documents & Contracts | Files, contracts, renewals and photos |
| Who Does What | People, roles, tasks and linking staff |
| Workflows | Step-by-step automatic processes |
| Receipts & Audit | A record of every action that can't be changed |
| Billing & Plan | Your plan, usage and how to pay |
| Settings & Rules | Business profile, emergency stop, AI budget and AI permissions |

Other pages (Decision Center, AI Workforce, Strategy, Optimizer, Business Twin and more) appear depending on your plan.

## Give the AI a goal
Open **AI Operator**, type what you want (for example "Create a task to review low stock this week") and press Enter. Risky actions wait on the **Approvals** page.

## Stop the AI immediately
Open **Settings & Rules** and switch on **Emergency stop**. No AI actions run until you switch it off.

## Assistant chat
Press the chat button at the bottom corner. Ask in your own language, by typing or voice. It can look things up and open pages. Before it changes anything it asks you to press **Confirm**. It never pays, deletes, or messages customers.

The business owner can choose what the assistant may do for each role in **Settings & Rules → What the AI assistant may do for each role**.

## Files and photos
Open **Documents & Contracts** → **Attach file / photo**. Large photos are made smaller automatically without visible quality loss; PDFs and documents are never changed. Each business has a storage limit.

## Staff app
1. On **Who Does What**, type the staff member's email next to their name and press **Link** (they must sign up first).
2. Staff sign in and see only their own tasks, a timer and their hours.
3. Task and time changes made without internet are saved and sent automatically when the connection returns.

## Who can do what
- **Owner / Admin:** approve, change settings, make changes.
- **Member:** view and ask.
- **Staff:** only their own tasks and time.

## Paying for your plan
Open **Billing & Plan**, choose a plan, pay with one of the methods in the **How to pay** box and enter the payment reference. Your plan becomes active once the payment is confirmed.

## Working with weak internet
Pages you have opened before still open. Staff tasks and time are saved and synced later. Risky actions (approvals, payments, settings) need internet — you will see "Needs internet".

## Common problems
- **"Software licence not active"** — please contact the platform administrator.
- **"Needs internet"** — try again when connected.
- **"Your file space is full"** — remove old files or ask the administrator for more space.
- **A page is empty** — there may be no data yet, or the page isn't in your plan.
- **App opens slowly** — open it once with internet so it can save a copy on your device.

## Help
Contact your platform administrator.